To recreate being on the red carpet at a huge premier, celebration, Prom or Sweet 16 takes a lot of planning!
This blog will cover the parts of planning a red carpet theme party including where you can put your rented red carpet runner, vendors, pictures & ideas for taking an event like this to the next level!
A few things to think about when planning:
- Red Carpet & Paparazzi
- Dress Code
- Custom Backdrop for Photographer
- Food & Drinks
- Cutouts of Celebrities & Decor
- Club Disc Jockey & Club Light Show
- Plasmas & Montages
- Invitations & Favors
Red Carpet Rental
This is the key to the whole theme, so don't get a cheap felt red carpet. Get the real deal a 3-4 foot Official Hollywood Red Carpet, and if you have the budget stanchions & Velvet ropes to make it official! Many Entertainment & DJ companies will have these. If not check your local party rental stores. Beware they will charge a delivery & setup/breakdown fee plus travel.
Dress to impress!! You and your guests should be dressed comfortably fashionable, looking sexy, without being too formal (unless its a Prom). Guests should be allowed to add their own style to the night! This will help them get into the theme. The host should look amazing, Anything you would want to wear when getting stormed by the paparazzi!
Photographers are super important for pulling this off & your Grand entrance. Make sure your friends bring their digital cameras is important as well! Hiring a Professional photographer & Possibly an assistant is an important aspect of the event. Make sure to tell your photographer details so they know what is going on. When your guests arrive have the photographer take a formal photo on your red carpet. A Great addition to the carpet is a Custom backdrop, you can get them with your Club DJ's name on them or even get it customized to say you name & theme, or logo if you have one! This is True Red Carpet Stuff and will make your photos that much more professional! Make sure you photographer captures the rest of the night & dancing (candid) shots as well as the formal ones!
Food should be Pass-arounds during "mocktail" hour. These can be continued throughout the night. We always suggest a Buffet instead of a formal sit down dinner with teens because it will give them more time to dance. Meals should be avoided until after formal Photos so everyone is looking their best at the beginning of the night!
Drinks are an important part of the red carpet, if you want to go formal then try sparkling apple cider also you can do frozen "mocktails" in martini style glasses at a formal "bar area". Soda & Water can be served at the tables as well.
Make sure your red carpet is long enough to reach the entrance so once a person arrives they can walk all the way in on a red carpet, make sure you measure the distance before you order the carpet.
Life size celebrity cardboard cutouts can be a great way to have guests arrive & have photo ops with. Hiring an extra MC from your DJ company to interview guests on the red carpet can be a fun way to create a memorable evening! If you hired a Videographer make sure they know to catch that as all of your friends arrive.
At a real Red Carpet event, planners place strobes facing the Celebrities to simulate photos being taken. This helps get the energy level up so it always looks like friends are getting their photo taken, & it looks great! Ask your Dj company to provide these if not you can buy them at party stores!
Stanchions & Velvet Ropes are also necessary to keep your friends & guests in the Spotlight. Have your guests arrive and make their way down the carpet. At the end have them pose for a Picture, pickup a drink, & join the guests to welcome your other friends as they arrive. Encourage them to take pictures & cheer! Then when you arrive, all your guests are ready & waiting right there for you to get the perfect picture & give you an standing ovation!
A Great new Decor Item is Up-Lighting, where you can change the color of your room with LED lights placed around the room, or light up 8 foot spandex columns & have them fade different colors!
High energy music is the most important factor to pulling off this type of event. Get your entertainment company to setup speakers outside, and play your music as guests arrive. Hire a Young Club Style Disc Jockey that knows your crowd and is willing to play all the Top hits and remixes! This will make or break your Red Carpet Party. If your friends have an awesome DJ and a $10 red carpet what do you think they will remember? Make sure the DJ has a great light show to set the mood for dancing, many will have club style lights that they can bring in and setup for you. This will let the venue lower their lights & make the event more realistic.
Most Entertainment companies have Screens or Plasmas they can build into your package. This is an important element to your red carpet party! A Few things you can do on the Screens: Photo Montages, MTV Videos, Live Photo Slide Shows, Live Dance Floor Cams, Video from the Red Carpet, Custom Messages with your name/logo etc, Pictures & Slide Shows! In 2010 & Beyond Video is an important element at any event! (Be Sure not to lump this in with your Decor or DJ budget)
Custom Favors are amazing try a Photo booth or Photo Printer with a custom printed border! Giftcards can be great or some type of custom glass or favor. Custom Candy can be a great addition as well, buy personalized chocolate bars & put your picture on them! Invitations should have all the party info and be custom made. Giveaways should fit your theme but can also be glow items, blinkies or LED's
A Red Carpet themed party can be an awesome event, there is no right or wrong way to do it! The glamor of the evening, fun music, photography, & videos can make it an awesome experience for you & your friends. Remember, have fun, do it big & be a star for the night!
Other Party Themes:
- Black-light Party
- Glow Party
- Pretty in Pink
- Under the Stars
- Mardi Gras or Masquerade
- Black & White
- Red Carpet Premier
- Hollywood Sweet Sixteen