Your Prom Committee has a responsibility to build a once in a lifetime event for your friends & peers! This task should be taken seriously and your classmates will see the hard work you put into Prom!
Smart Tip #1: Break it up into smaller tasks, each of the items should be delegated to a different prom sub-committee, these sub-committees should have knowledge or insight into their "task" and enjoy what they are researching! Then the sub-committee reports their findings back to the whole prom Committee by a mutually agreed upon date. Then the final decisions are made by the whole Committee, via a vote.
9 Months before Prom
- Choose your Prom Date (Weekdays have been more popular in the recent years)
- Form your Prom Committee & Sub-Committees with volunteers
- Determine the Overall Prom Budget & Open a Bank Account
- Start Fund-raising & looking into new creative fund-raisers
- Book your Prom Venue (Some Schools book the same venue the year before)
8 Months Before Prom
- Choose your Prom's Theme & Prom Song
- Choose Food Options (We Suggest Buffet for max Dancing time)
- Hire your Prom Disc Jockey
- Select & Order Prom Favors etc
7 Months Before Prom
- Select Prom Theme Decorations
- Order Decorations or Hire Prom Decorator
- Select & Hire your Prom Photographer
- Start Advertising Prom with Posters, Flyers & Announcements
- Decide ticket and invitation design & Order Tickets & Programs
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Write wording for memory booklet etc
- Book Prom security Team
- Arrange for Chaperones & Teachers to commit
- Order favors, & all other Prom supplies
- Build a Prom Photo Montage (Slideshow) for DJ to Play on Projector Screen
3-4 Months Before Prom
- Organize Prom Setup & Clean up Crews
- Plan Royal Court Ceremonies
- Send out Prom invitations (don't forget the faculty, admins, & chaperones)
- Confirm all orders, volunteers & Disc Jockey
- Sell Prom Bid tickets
- Arrange Prom seating charts
- Fill out DJ's Forms & time line (dinner, activities & Prom Court)
- Have Paid Students make Requests for Disc Jockey
1 Week Before Prom
- Finalize total headcount
- Confirm with Prom Venue
- Assemble all decorations that can be moved to Venue
- Get final checks for Prom night payments(Venue, DJ, Photographer, Decor etc)
2 Days Before Prom
- Purchase or pick up food & beverages (if DIY)
- Decorate for the Prom(If DIY)
Day of Prom!
- Prepare food & beverages (If DIY)
- Put up all outdoor decor & Inflate balloons
- Have Phone Numbers of all your Vendors just in case
Smart Tip #2: Every School Handles Proms differently, some are in The School Gym & Some are in a NYC Night Club but all that matters is the the committee did the best they could within their allotted budget! Our suggestion is Prom is ultimately a Formal School Dance, so Venue doesn't matter! The DJ, Decor & Photographer will make or Break your Prom!
Smart Tip #3: Most of ALL Don't Stress & Have FUN!
Cher!
