Perfect Prom Resource

Prom Planning > Sub-Committee Ideas!

Prom Planning Committee is a very big responsibility to not just the committee but your class as well! If planned correctly you night can be as close to perfect as possible (FYI No Live event is perfect ever)! 

Here are a few basic subcommittees you will need to help make your Prom night a success:

Budget Committee - Responsible for keeping all committees on or under the Prom budget.

Fundraising Committee - Responsible for planning & running Fund-raising.

Chaperone & Security Committee - Responsible for hiring Security & finding Chaperones to volunteer.

Location Committee - Selecting & booking Venue, hotel, banquet hall, reception room for Prom.

Entertainment Committee - Finding the Best DJ (or band), as well as any other entertainers for the evening

Audio Visual Committee - Securing Videographer, Video Screens or Plasmas, creating a slide show or gathering photos for the slide show.

Photographer Committee - Hire the Photographer. Be sure to look at proofs, check references, & compare packages.

Themes & Colors Committee - Responsible for selecting the themes & colors for the Prom Decor. This can be done by voting, or using the school colors.

Decor Committee - Find & purchase the decorations for Prom. (after the themes & colors are selected)

Favors Committee - May be combined with Decor Committee. They select & order favors that will be used as part of the table decor but taken home by guests.

Promotion Committee - In charge of advertising & promoting the Prom - treat this like a club or movie premier! (Don't forget: deadlines for buying tickets, what DJ is spinning, Venue etc)

Menu Committee - Pick Sit-down or Buffet Meal.  Plan the menu for the evening, giving two choices for main course. We suggest Buffet if you want your guests to have more dancing time. (Also have your caterer setup several 2 sided buffet stations to expedite the flow of guests)

Set Up/Planning Committee - In charge of designing the room for Prom. Table placement, DJ booth, Dance Floor, Drink Station, Decor, Up-lighting etc.  (If a DIY setting up the room as well may be required)

Royal Court Committee - Organizing the balloting & voting system for selecting the Court & how the court will be announced & given their crowns. 

Clean Up Committee - Responsible for cleaning up after the Prom is over (may be for a DIY Prom only).

This should help you make the Prom a success & cut the huge task down into smaller easier to do tasks!

Good Luck & Have Fun!

Cher!

A Quick Note on Insurance!

A Quick note on Insurance! > Make sure all the Vendors you hire to work your 2010 Proms or School Dances have Liability Insurance! Get Proof as well, because some venues wont let your vendors on site without it and Prom night is a BAD time to find this out! http://www.perfectpromresource.com/2009/04/liability-insurance-why-its-important.html

Cher!
 

Wedding Dj's are not always great choices for Prom Disc Jockeys, the Djs are not the same. Yes they are both DJs but all DJs are not created Equal! Kia & Ferrari both make cars, but obviously cater to different people, budgets and have different quality! Will they both get you to school, yes .. but the difference is clear!
Cher!

Was interested in who is Reading my Blog, what type of parties & topics you are interested in! So I can make it a better experience for all! Please leave Comments attached to this Post! Thxs in Advance!
Cher!

Ideas for your Sweet 16! Remember if having a combined party with family & friends that you must decide if you will be playing music for just your friends or for family as well... if you do how much & when. make sure to let your DJ know as well!
Cher!

Prom Party Bus, Bust in NJ

 Close to 50 students from a New Jersey high school have a prom night memory they wish never happened.

Police say nearly 50 Morristown High School students were charged with underage drinking after a bus returning them from an after-prom party in NYC was stopped at 4 am in East Rutherford.

Bergen County police say they stopped the bus with 58 people after the officer saw things being thrown out the windows, causing other vehicles to swerve and almost crash.

On the bus, police found 2 bars stocked with alcohol & a dance floor!  Overall, 48 people were charged with underage drinking, while 5 adults were charged with allowing juveniles to drink.

An unrelated Prom in 2008 here is another Similar Story!

Seven Montclair high school students- (5) 17 year olds & (2) 18 year olds were found with alcohol in their possession at the Montclair Junior Prom at Mayfair Farms. All 7 will be charged with underage drinking; the 18-year-olds will be charged as adults, said Lt. James Carlucci, Montclair Police.

Montclair police officers, who were working the prom smelled liquor & marijuana after a 36 passenger limo bus dropped a group of students off at the prom. When the limo bus was inspected,  numerous bottles were found inside student bags containing IDs. Principal Mel Katz said he would file complaints against students who had alcohol in their bags.

The limousine had small bottles of Bacardi Peach Red Rum, 1 bottle of raspberry vodka, 3 bottles of tequila, 1 bottle of Bacardi Grand Melon, 1 bottle of Jack Daniels, many of the bottles in small sizes.

The Moral of the Story is Underage drinking is still illegal and Schools do turn their students over to the police, so a Limo is a responsible ride BUT still does not give students attending a "School Function" the OK to drink!  I am also confident that all the students involved missed their prom, got fined & also were suspended from school.  Now is that any way to end 4 years of High School? Be Smart!

Cher!

Cher just redid all her pages on her Prom Advice Blog Tell her what you think! Thxs!

Prom Committee Timeline!

Your Prom Committee has a responsibility to build a once in a lifetime event for your friends & peers! This task should be taken seriously and your classmates will see the hard work you put into Prom!

Smart Tip #1: Break it up into smaller tasks, each of the items should be delegated to a different prom sub-committee, these sub-committees should have knowledge or insight into their "task" and enjoy what they are researching!  Then the sub-committee reports their findings back to the whole prom Committee by a mutually agreed upon date. Then the final decisions are made by the whole Committee, via a vote.

9 Months before Prom

• Choose your Prom Date (Weekdays have been more popular in the recent years)
• Form your Prom Committee & Sub-Committees with volunteers
• Determine the Overall Prom Budget & Open a Bank Account
• Start Fund-raising & looking into new creative fund-raisers
• Book your Prom Venue (Some Schools book the same venue the year before)

8 Months Before Prom

• Choose your Prom's Theme & Prom Song
• Choose Food Options (We Suggest Buffet for max Dancing time)
• Hire your Prom Disc Jockey
• Select & Order Prom Favors etc

7 Months Before Prom

• Select Prom Theme Decorations
• Order Decorations or Hire Prom Decorator
• Select & Hire your Prom Photographer
• Start Advertising Prom with Posters, Flyers & Announcements

5-6 Months Before Prom

• Decide ticket and invitation design & Order Tickets & Programs
• Write wording for memory booklet etc
  
• Book Prom security Team
  
• Arrange for Chaperones & Teachers to commit
  
• Order favors, & all other Prom supplies
• Build a Prom Photo Montage (Slideshow) for DJ to Play on Projector Screen

3-4 Months Before Prom

• Organize Prom Setup & Clean up Crews
• Plan Royal Court Ceremonies
• Send out Prom invitations (don't forget the faculty, admins, & chaperones)
  
• Confirm all orders, volunteers & Disc Jockey
  
• Sell Prom Bid tickets
  
• Arrange Prom seating charts
  
• Fill out DJ's Forms & time line (dinner, activities & Prom Court)
• Have Paid Students make Requests for Disc Jockey
  

1 Week Before Prom

• Finalize total headcount
• Confirm with Prom Venue
• Assemble all decorations that can be moved to Venue
• Get final checks for Prom night payments(Venue, DJ, Photographer, Decor etc)

2 Days Before Prom

• Purchase or pick up food & beverages (if DIY)
• Decorate for the Prom(If DIY)

 Day of Prom!

• Prepare food & beverages (If DIY)
  
• Put up all outdoor decor & Inflate balloons 
• Have Phone Numbers of all your Vendors just in case

Smart Tip #2: Every School Handles Proms differently, some are in The School Gym & Some are in a NYC Night Club but all that matters is the the committee did the best they could within their allotted budget!  Our suggestion is Prom is ultimately a Formal School Dance, so Venue doesn't matter! The DJ, Decor & Photographer will make or Break your Prom! 

Smart Tip #3: Most of ALL Don't Stress & Have FUN!

Cher!

Awesome Prom Entertainment Here!

2010 Guy's Prom Checklist

3 Months Before Prom

	Start using Prom Planning checklist.
	Ask how much money your parents are willing to contribute.
	Start saving money!! & Plan your Budget
	Find & Ask your date to go to Prom!

10 Weeks Before Prom

	Go for your tux fitting. If you know what color dress your date will wear, Coordinate colors!
	Start coordinating transportation. Will you drive, If so whose car? Will you rent a limo with your Friends? If so get Prices and form a Group of friends that are able to pay!
	Some Proms Don't have a Meal, so ask around for a good place for dinner before the Prom. Consider your Prom date's tastes in food & atmosphere (ask her, lol).

2 Months Before Prom

	Purchase Prom tickets & Get Adult to sign Permission Slip.
	Discuss your prom plans & After Prom with your parents. Hire Limo if Necessary.

2 Weeks Before Prom

	Call & confirm all reservations & Limo Rentals you have made for Prom day.
	Finalize Schedule with friends, date & parents.  Where will you all meet?
	Order your date's corsage from Florist (keep in mind dress color!)

Several Days Before Prom

	Get your haircut.
	What time will you pick your date up?  (or limo if applicable)
	Wash your car & vacuum it, if driving.
	Supply Kit: Camera, cell phone, cash for tips, student ID, Prom tickets, Limo Number etc.

Prom Day!!

	Pick up corsage at Florist (Keep refrigerated). Don't forget you Camera & Prom Tickets!
	Pick up your tux, if you haven't already. Make sure to have tie and cummerbund or vest (and that they match your date's dress), dress shoes/socks, cuff links & studs. HAVE FUN & Remember don't Drink & Drive or Get in a Vehicle with anyone under the Influence!! Good luck & have a Blast  Cher!

2010 Guy's Prom Checklist is Coming soon Keep an eye out here!